Everything Weekado can do.

Weekado is a calm weekly planner. Instead of an endless inbox, you see your week as columns of days and plan into them. Tasks live on a day or wait in a list, appointments sit inline at their time, and an AI assistant can do the typing for you.

Open app.weekado.com in any browser. The web app is currently in a closed test phase; the public launch follows, and native apps for iPhone, iPad, Mac, Android and Windows are in preparation. One account syncs everything across every device automatically; see Sync & your data.

Every new account starts with a 14-day free trial with everything unlocked. After that, Weekado Pro is €100 per year or €15 per month (VAT included). You can export your data at any time, on any plan.

On a wide screen you get the multi-day board with drag-and-drop. On a phone you get a focused single-day view with swipe gestures. They share the same data; this guide covers both and marks which is which.

Each column is one day, oldest on the left. Today is gently tinted; Sundays and public holidays get a soft wash. A week number (for example “W 24”) runs down the left edge of every Monday.

The control in the centre of the bottom bar sets how many day columns are visible: 3, 5 or 7. The “1” beside them is not a day count; it drops you straight into Focus mode on a single day (see Focus mode).

• The ‹ › arrows step one day back or forward.
• The ‹‹ ›› arrows jump a whole week at a time.
• “Today” snaps back to the current day.
• The calendar button opens a month picker to jump to any date.
• The board scrolls forward indefinitely; keep going to plan weeks ahead.

Above each date you can add a short note: the one focus of that day, like “Q2 close” or “deep-work morning”. Click the note line to type; keep a few short lines and drag them to reorder.

The coloured dots in the top bar filter the whole board to one area; click a dot again to show everything. Search (⌘K) opens a palette that looks through every task and appointment title and note.

The title in the centre of the top bar is editable; click it to name your board. The name syncs across your devices.

Every column and list has a “+ Task” line at the bottom. Type and press Enter; the field clears so you can keep adding. Paste several lines at once and each line becomes its own task.

Start a task with an area’s #tag (for example “#w call the bank”) and it lands in that area as you create it. On a phone a colour bar above the keyboard does the same with a tap.

Click the circle to the left of a task to check it off; click again to reopen. On a day, completed tasks stay in place (dimmed and struck through) so the day reads as a record of what happened. In the lists and the inbox they tidy themselves away the next day into a “Done” footer (one click to reopen), so backlogs don’t pile up; a Settings switch keeps them in place if you’d rather.

Click a task to open its detail. On a desktop it’s a wide sheet: the description, steps and a prepared cheat sheet on the left; on the right the planning (when, area, due date, repeat, reminder) and the delegation (who, why, done when, needs). On the phone and iPad the planning sits in a row of chips. The description is full Markdown.

A task can have its own steps: type into “Add a step …” and press Enter for the next one. Tick, edit in place, drag to reorder; the menu turns a step into a task of its own. The week shows the progress as “2/5” in the row, and focus mode shows the steps too. Checklist items still in a description become steps with one click.

Drag a task to another day, to a precise spot within a day, or into one of the section lists, and back again. It lands exactly where you release it.

On desktop, Cmd- or Ctrl-click (or Shift-click) to select several tasks; on a phone, long-press one to start selecting, then tap others. A bar appears with bulk actions: move them to today, tomorrow, a specific day or a list, mark all done, copy as text, or delete.

Press ⌘Z (Ctrl-Z) to undo: deletes, moves, bulk actions and pull-forward can all be reversed. A short undo prompt also appears after the bigger actions.

Unfinished tasks from past days don’t nag. When some exist, an overdue banner on today offers to pull them into the current day in one click, when you decide to, not automatically.

The inbox is a neutral holding spot for anything you haven’t placed yet, no day or area required. It’s the first column in the Lists view (and the top of Lists on a phone). Capture into it freely, then triage each item onto a day or into a section when you plan. It’s meant to stay near-empty, the opposite of an inbox you live in.

Press ⌘I (Ctrl-I) anywhere in the app to open a small capture box. Type a task, press Enter, and it lands in the inbox. You can file it as you type: add an area’s #tag, or a day like “tomorrow” or “Fri”, right in the line.

The desktop app adds a global hotkey that opens a tiny capture window even when Weekado isn’t focused, and it floats in over full-screen apps, so a passing thought never costs you your place. It’s ⌥Space by default; set your own under Settings → Quick capture.

Drag an inbox item onto a day or into a section, or open it to set a day, list and area. The inbox is the front door; your week and lists are where things live.

Dictation turns free speech into a task list while you talk. Say it the way it comes to mind, for example: “Call the dentist tomorrow, buy milk and do the taxes by Friday.” Your words are transcribed live, and about once a second the list below updates: new rows slide in, changed rows flash briefly.

Change your mind mid-sentence: “Actually, make that Thursday” moves the right task, “scratch that” removes one. Say “That’s all” to finish. Nothing is saved until you add the list (⌘Enter or the “Add” button), and adding counts as one undo step.

A day (your own words like “next Tuesday” are resolved by the same date grammar as the add lines), or a list (Inbox, Prio for “important”, Someday for “some day”), a deadline for “by …” phrases, and one of your areas when you name it. Dictation creates tasks, not appointments. Tap a title to edit it, or remove a row with ✕.

If you ask something or give an instruction about existing tasks (“move everything from today to tomorrow”), Weekado offers to send it to the assistant instead of creating a task.

Click the microphone next to the search icon in the header, press ⇧⌘D anywhere, or pick “Dictate” in the command palette (⌘K). From the system-wide capture window, the microphone hands over to the main window.

Hold the round middle button in the tab bar (on the iPad: the assistant button) and talk; release to review. Slide up while holding to lock, then keep talking hands-free until you tap “Done”. A tap on the same button opens the assistant.

Dictation uses the AI built into Weekado (“Weekado” as the assistant provider in Settings) and needs a connection. With your own API key the assistant keeps working, but dictation does not.

An appointment has a start time and an optional end time. Add one to a day, give it a title and time, and it takes the colour of its area like any task.

Appointments sit among that day’s tasks, ordered by time, so the day reads as one top-to-bottom plan: what’s next is always the next line, whether it’s a meeting or a task.

Open an appointment to change its title, times, area or notes, and drag it to another day on desktop. Check it off when it’s done, the same as a task.

Times are flexible: “9”, “9:30”, “14.30” and “9am” all work and are tidied into a clean time.

An area is a colour-coded sphere: Work, Personal, Clients, Finance, whatever fits. Every task, list and appointment can belong to one, so colour alone tells you what something is. New accounts begin with a few example areas you can rename or replace.

Open the area manager (the “+” in the Lists view) to add an area, give it a colour from the palette, rename it, drag areas to reorder them, and set a short #tag.

Each area has a one- or two-letter tag, such as #w for Work. Typing it at the start of a new task files the task in that area instantly.

Deleting an area also clears the tasks waiting in its section lists, so Weekado asks you to confirm first.

Beside the calendar, each area has five lists: PRIO, NEXT, LATER, WAITING and SOMEDAY. It’s a gentle GTD structure: what’s next, what’s waiting on someone else, what’s for one day. Tasks here carry no date; they wait until you place them on a day.

Click a section header to rename it; the new name applies across all areas. Tune them to how you think: WAITING might become “Blocked”, or SOMEDAY “Backlog”.

Switch to Lists to see the five sections with every area’s tasks together, clustered by area and colour-coded by their dots. The tabs along the top filter the board to a single area (click the active one again to show all of them), and you can drag the panel’s top edge to make it taller. On a phone the sections stack and the tabs filter the same way.

Dragging a task from a section onto a day is the core weekly move: capture without a date, then commit it to a day when you plan.

On touch screens, a round orange plus sits above the tab bar (on the iPad, above the assistant button). Tap it for a new task at the end of today. Drag it into a day and the rows part: drop it and the new task opens exactly there. Drop it on a day in the week strip, a list or the inbox to add it there. Put it back on its dashed home spot to cancel.

With a mouse, hover the line between two rows: a small orange plus appears. Click it to start a new task at exactly that spot.

Turn on “Day parts (morning · afternoon · evening)” in Settings and every day with entries gets two quiet dividers, “Afternoon” (from 12:00) and “Evening” (from 18:00). Drag tasks into their part; appointments find theirs by time and can be reordered freely within it. Today, parts that are over step back and the running part’s label turns orange. Focus mode shows only the running part, with a switch to the whole day.

Type a date range in any add line, for example “Lisbon 12.10.–15.10.”, “Trade fair 3. to 5.12.” or “28.12.–3.1.”, and Weekado creates a span instead of a task. Write the range with numbers (day.month). A span runs as a quiet line across its days, with its name on the first day; on the phone it reads “Day 2 of 4”. Click it for details; in an appointment’s detail, “until …” turns it into a span.

In a task’s detail choose Repeat: daily, weekdays, weekly, every 2 weeks, monthly or yearly. When you tick it off, the next one is created right away (never in the past; checklists start unticked again). A rule on an unscheduled task plans it for today.

Choose Reminder in the detail: in 1 hour, this evening (18:00), tomorrow morning (9:00), 9:00 on the task’s day, or a custom time. On iPhone, reminders arrive even with the app closed, and the Mac app keeps running in the background; in a browser, the tab needs to be open.

Add “+fri” or “+30.11.” to a line, or set Due in the detail. A small badge counts down the days (“2d”, “today”, “+2d” when overdue), and overdue deadlines are surfaced.

From Sunday 17:00 until Monday noon Weekado invites you to plan (a chip in the desktop header, a card on the phone). Three steps: clear up leftovers from the past few days, empty the inbox, then lay out the week with a view of how full each day is and quick day chips for your Prio and Next tasks. Every step can be skipped, nothing moves without a tap, every move can be undone. You can start it any time from ⌘K or the phone menu.

Each day takes one line of focus or motto (“Day focus” on the phone). A small stamp finds itself from the words: “Moving” gets boxes, “Taxes” money, “Gym” a dumbbell, in all four languages. Pick another stamp or none via “Stamp & day”; your choice is remembered for that focus text.

Switch on “Special day” for a birthday, a flight or a wedding, and a bookmark ribbon marks it in the week strip and the month view. Weekado suggests it when your focus sounds like one.

Mark one task as the day’s most important (in its detail or the row menu). It keeps its place in the list, gets a star and a bolder title, and focus mode opens with it already picked.

Below today’s list the phone shows what’s next: the next appointment with a countdown, deadlines in the coming week and, on a light workday, suggestions from Prio with “+ Today”. When the day is free or done, and every evening from 18:00, a small sketch takes over, with one line about the week.

Focus mode hides everything but the task in front of you and a timer. Enter it from the “1” button in the bottom bar or “Start focus mode” in ⌘K; on a phone, turn the device to landscape and Weekado drops into focus automatically. It opens with the day’s most important task already picked, and the day’s focus and stamp on top.

Choose 25, 50 or 90 minutes, or open (a stopwatch without breaks). Breaks follow the length, with a longer break after every fourth session. The timer keeps running when you close focus mode: a small pill in the header shows the time and leads back.

The Mac app shows the running time in the menu bar (❙❙ when paused); a click opens focus mode. When a phase ends you get a notification.

A fresh phase that would run into your next appointment ends early, fitted to it. Ten minutes before an appointment, its chip steps forward with one soft chime.

Something pops up? Type it into “Park a thought” and it waits in the inbox, without leaving focus. “Done & next” checks off the task and brings up the next one; “From Prio” suggests what’s important.

The phone shows one day in full. Swipe left or right to move to the next or previous day. The week strip across the top lets you jump within the week and shows which days carry tasks.

Pull down on the week strip and a month calendar opens under your finger; zoom between month and year and tap any date to jump there.

Swipe a task or appointment sideways to reveal quick actions: move it to the next or previous day, set its area, or delete it.

Long-press a task to start selecting, then tap more to add them. The bulk bar (done, copy, delete) works just as it does on desktop.

While you type a new task, a colour bar floats above the keyboard; tap an area to file the task there without typing its #tag.

The bottom bar has two tabs, Day and Lists, with the AI assistant in the centre. Tap the centre button to open the assistant; the Lists tab holds the same five sections as on desktop.

On the iPad, Weekado shows the desktop board and adapts it for touch: tap a title to open its details, long-press a row for its menu right at your finger (Today, Tomorrow, Next week, Date …, Move to list, Mark as done, Mark as the day’s top task, Details …). Dragging starts after a short press, so a normal swipe still scrolls.

Weekado remembers the day count separately for upright and landscape: three days upright and seven across by default; choose 1, 3, 5 or 7.

Hold the assistant button to dictate, tap it for the assistant. The Magic Plus above it drops new tasks exactly where you want them.

The note icon (bottom-left on desktop) opens a free-form scratchpad: one Markdown page that syncs across your devices. It’s the place for the loose thought that isn’t a task yet.

Write Markdown, including “- [ ]” checklists you can tick in the preview, and switch between editing and preview. It saves itself as you type.

On desktop, click the sparkle button at the bottom right or press ⌘J (Ctrl-J); on a phone, tap the centre button in the bottom bar. It opens a chat that works directly on your week.

Ask in plain language: “plan my week”, “move everything unfinished from today to tomorrow”, “add a dentist appointment Thursday at 3”. It can create, complete, update and move tasks and appointments, set a day’s note, and read back what’s on a day, a week or your lists. For safety it never deletes anything from inside the app.

Hand it a photo of a handwritten list or a whiteboard and it reads the items into tasks. Or hold the microphone and speak your week; it transcribes and acts.

Two ways to power it. The included Weekado connection works out of the box, with fair-use limits. Or bring your own key from Anthropic or OpenAI: your key stays on your device, your requests go straight to that provider and never through Weekado, and you choose the model.

Weekado runs an MCP server, the open standard that lets AI apps use tools. Connect it once and an assistant like Claude or ChatGPT can read and change your week from its own window: “what’s on for tomorrow?”, “tidy my NEXT list”.

The endpoint is the full URL below. Add it in your client (Claude, ChatGPT, Claude Code, Codex …) and sign in with your Weekado account; from then on the outside app talks to your data over a secure connection.

https://mcp.weekado.com/mcp

1. Add the URL as a custom connector / MCP server in your client’s connector or MCP settings.
2. When the browser opens, sign in with your Weekado account (OAuth) and allow access.
3. Ask the assistant “What’s on my list today?” as a first, read-only check.

The same actions as the in-app assistant (list, create, complete, update and move tasks and appointments, and set day notes) and, because it sits behind your own sign-in, it can also delete when you ask it to. Agents also get a queue of the tasks handed to them, write cheat sheets, add and tick steps, prepare appointments and suggest tasks; see “Working with agents”.

Settings → Connect an agent has everything: the connector address for Claude or ChatGPT, a nudge to connect your email and calendar too, and a ready-made instruction to run your agent regularly, for example hourly from 7am to 9pm. Weekado itself prepares nothing; your agent does, with the access you gave it.

In the task detail, set Who to Agent and fill in the three context lines: Why, Done when, Needs. They tell your agent what matters. The context carries over to the next instance of a repeating task.

What your agent prepares appears in the task as a cheat sheet: the next step right under the title, drafts with their own Copy button, a checklist and what is still open. A small spark in the row marks a prepared task. “Take over as steps” turns the checklist into steps.

Anything that sends, books, buys or deletes waits for you: the task shows “waiting for your OK” and its spark turns orange. Approve, and your agent carries it out on its next run; choose “I’ll do it”, and the task is yours again.

Your agent can prepare appointments too, imported calendar ones included: a clash with another appointment, what it’s about, what happened since last time, what’s open with the people in it, questions worth asking. A spark marks it in the row, and the briefing stays when the feed updates.

Tasks your agent found in your email, calendar or meeting notes appear at the top of the inbox with a spark (on the phone in their own Suggestions section). Click one to see why and where it came from. Accept, and it becomes a task on the suggested day or in the inbox, with the source linked in its notes; Dismiss, and it won’t be suggested again. Both can be undone, and at most ten wait at a time.

Weekado can mark public holidays and school holidays for Germany, Austria, Switzerland, France, Spain, Italy, the Netherlands, Belgium and the United States, down to the state, canton or school zone where that matters.

A public holiday replaces the weekday name in its column and tints the day softly, like a Sunday. School-holiday days get a thin accent band along the top, so a busy week reads at a glance.

In Settings, pick your region for public holidays and, separately, for school holidays, or leave school holidays off if they’re not relevant to you.

Weekado keeps a full copy of your data on the device, so it’s instant and works with no connection. Changes sync to your account in the background and appear on your other devices; hosting is in the EU.

Weekado snapshots your data automatically, and you can take a snapshot yourself any time. Each one lists what it holds (tasks, appointments, areas) and can be restored, and restoring first snapshots your current state, so nothing is lost.

Export everything as JSON (a complete, re-importable backup) or your tasks as CSV for a spreadsheet, and import a JSON backup to bring data back. Export is always available, on any plan.

Settings has a clear account-deletion step that removes your account and all its data from every device. It asks you to confirm by typing the word, because it can’t be undone.

Run the app in English, German, French or Spanish, or follow the browser. Toggle light and dark from the bottom bar or Settings; your choice is remembered.

Set your public-holiday and school-holiday regions; see Public and school holidays.

See your trial or plan, start Weekado Pro, or open billing to manage or cancel. On iPhone and iPad this goes through the App Store, on Android through Google Play; on the web and Mac through the billing portal.

Create and restore snapshots, and export or import your data; see Sync and your data.

See who you’re signed in as, sign out, or delete your account.

⌘K · Ctrl-K

Command palette: search, go to a date, run a command, create a task

⌘I · Ctrl-I

Quick-capture a task into the inbox

⌥Space

Open quick capture system-wide (Mac, customisable)

⇧⌘D

Dictate

⌘J · Ctrl-J

Open or close the AI assistant

⌘Z · Ctrl-Z

Undo the last change

↑ ↓

Previous / next item

← →

Previous / next day or list

⇧↑ ⇧↓

Extend the selection

Space

New task in this column

Enter

Rename the item under the cursor

T · M

Move the selection to today / tomorrow

1 – 5

Move the selection to Prio, Next, Later, Waiting or Someday

⌘← ⌘→

Move the selection one day earlier / later

⌘C · Ctrl-C

Copy the selected tasks as text

Delete · Backspace

Delete the selected tasks

Esc

Close a dialogue, or clear the selection